Legal Assistant Corporate Contracts
Basic Description of Legal Assistant Corporate Contracts:
The Legal Assistant Corporate Contracts will perform contract management and assessment
functions of a substantive nature, under the supervision of firm attorneys, for a large
multi-hospital health system. The Legal Assistant Corporate Contracts position requires a
background of legal knowledge, judgment, and creativity in problem solving. The Legal
Assistant Corporate Contractsposition includes responsibility for contract assessment and
preparation, general corporate work and transactional assistance, all under the supervision
of firm attorneys, and is expected to grow in responsibility and scope over time. The
Legal Assistant Corporate Contracts position will entail occasional on-site presence at client's
Other Accountabilities Include :
- Administer contract requests under the supervision of firm attorneys from start to finish,
including contract preparation from approved templates, analysis, risk assessment, issue
resolution and finalization
- Serve as the Contract Specialist/Coordinator, assisting with contract management and
contract database administration
- Establish and maintain positive relationships with key clients and contacts
- Establish and maintain collaborative and productive relationships with firm attorneys
- Develop areas of expertise and company knowledge to improve client service and
meet client objectives Minimum Requirements :
- Provide a wide range of support to Attorneys and Paralegals.
- Process all invoices and deposits using the SAP system.
- Maintain all cost schedules and budget records in various Excel Spreadsheets.
-Assemble data and Prepare outside cost reports.
-Schedule department meetings, maintain supplies, and coordinate group events.
-Track and report employee time records and input data into PeopleSoft.
-Prepare and distribute real estate closing notices on behalf or paralegals.
-Perform record retention procedures for file retention.
-Order and track title reports and follow up for timely delivery.
-Review and search legal files for documents as needed.
-Locate and assemble all executed and recorded documents for file storage.
-Scan and upload final documents to electronic files.
-Provide notary service for corporate documents.
-BS in Business Administration, Law, Real Estate or equivalent, required
-The ideal candidate will have a minimum of 8 years experience as an junior attorney,
legal administrative assistant in a real estate legal department.
-Excellent computer skills including Microsoft Word, Excel, and PowerPoint are
-Proficient in database and financial applications such as OTIS and SAP.
-Excellent working knowledge of Real Estate documents, transactions, and title
-Excellent communication skills, both written and oral, and a highly professional
-Strong work ethic and creative ability to achieve identified goals.
-Superior coordination and organization skills.
- Ability - Microsoft Office Suite skills including: Outlook, Word, Excel and
-Must be detail oriented with relevant business or professional skills, experience
-Has the unique ability to multi task and manage time in multiple priorities under
short deadlines, to prioritize conflicting work demands, successfully manage multiple
reporting relationships and productively work in a collegial, service focused, and
dynamic fast paced working environment
-Exceptional interpersonal skills and willingness to work collaboratively and
independently in a team oriented, client service environment, with
other team members, legal executive staff & corporate managers in a highly-professional
-Travel 20-25% , required